Section 1: Name, Seat and Scope of Activities
The name of the non-profit scientific Society is „Eusea – European Science Engagement Association” (German: Europäische Gesellschaft für “Science Engagement”).
(1) The Society has its seat in Vienna and extends its activities particularly to the countries of the European Union and the countries associated with it; but it also operates beyond them.
(2) The establishment of branch societies is not envisaged.
(3) The business year is the calendar year.
Section 2: Purpose
(1) The purpose of the Society is to provide a platform and a network for its members and to encourage the promotion and development of public engagement fostering dialogue between science and society. The Society is not profit-oriented.
(2) The Society pursues exclusively and directly non-profit-directed goals. The Society acts unselfishly, it does not pursue proprietary economic purposes in the first place.
Section 3: Means of Attaining the Society’s Purpose
The Society’s purpose is attained through the immaterial and material means mentioned in sections 2 and 3. The list of immaterial means includes:
1) conferences, lectures, meetings, events, discussions, working groups, workshops, projects
2) the exchange, analysis and documentation of the experience made by the members
3) the development of appropriate activities generating dialogue between science and society
4) incentives and ideas for public engagement activities for science and science events
5) advising existing and newly created science communication organisations
6) co-operation with, and exchange between organisations having the same or similar spheres of activities (Scientific and Higher Education Institutions, Policy Makers, Science and Technology Associations, National and International Networks, Municipalities, Science Centres.)
7) open to comparable organisations having the same purpose
8) overview of public engagement activities in Europe and beyond
9) carrying out dissemination activities for science events alone or with other organisations
10) issuing appropriate internal and external information materials
11) the development of, and exchange between, travelling exhibitions and joint projects
12) participation in public engagement events of other partners
13) advising organisations and individuals planning public engagement activities, also for interested persons
14) support in attracting sponsors by writing letters of recommendation
15) organising the exchange of students, pupils, employees.
16) the development, production and exchange of educational materials
The required material means shall be raised through
I) membership fees
II) grants or subsidies from the public authorities
III) promotion by private and public agencies
IV) donations and sponsoring
V) income from the events and other appropriate measures serving the Society’s purpose
VI) legacies and other contributions
Section 4: Types of Membership
The Society’s members may be ordinary members, extraordinary members, sponsoring members and honorary members, and may be individuals or corporate bodies, depending on the type of membership.
a) Ordinary members shall comprise exclusively corporate bodies (enterprises, institutes, public institutions) which participate in science communication.
b) Extraordinary members shall be those individuals or corporate bodies who/which show an interest in the Society’s work.
c) Sponsoring members shall be those individuals or corporate bodies who/which support the Society.
d) Honorary members shall be individuals or corporate bodies who/which are made honorary members in recognition of exceptional merits for the Society.
e) The Board shall ensure that the majority of the ordinary members have their seat within Europe.
Section 5: Acquisition of Membership
(1) Applications for membership shall be addressed to the Board by at least one member of the Board.
(2) The Board shall decide unanimously on the admission of ordinary, extraordinary, and sponsoring members. The admission may be refused without any reason being given.
(3) The conferment of honorary membership shall be made by the General Assembly upon the Board’s proposition.
Section 6: Termination of Membership
(1) Membership shall terminate upon a person’s death, by voluntary withdrawal or by expulsion; in the case of institutional members also by the end of the institution.
(2) In case of voluntary withdrawal, memberships can only be terminated at the turn of the fiscal year, and withdrawals must be announced to the Board in writing at least three months before the next fiscal year starts.
(3) The Board may expel a member on two thirds vote, if such member fails to pay the membership dues for more than six months despite two written reminders and the granting of a reasonable additional time for payment. The obligation to pay the membership fees falling due shall not be affected thereby.
(4) The expulsion of a member from the Society may be ordered by the Board on two thirds vote also on account of other violations of the members’ obligations, dishonorable conduct or interference with the Society’s purpose.
(5) The deprivation of an honorary membership may be decided by the General Assembly upon the Board’s proposition for the reasons listed in paragraph 4 on two thirds vote.
Section 7: Rights and Duties of the Members
(1) The members are entitled to make use of the Society’s facilities.
(2) Ordinary, extraordinary and honorary members have voting rights at the General Assembly.
(3) Only representatives of ordinary, of extraordinary and of honorary members are eligible for election to the Board and as Auditors.
(4) The members are obliged to use their best efforts for the promotion of the Society’s interests and to abstain from any action that could be prejudicial to the Society’s reputation and purpose. They have to comply with the Society’s Statutes and the decisions of the Society’s executive bodies. The ordinary, sponsoring and extraordinary members are obliged to pay the respective membership fees in the amounts determined by the General Assembly.
Section 8: The Society’s Executive Bodies
The Society’s executive bodies are the General Assembly, the Board, the Executive Director, the Auditors, and the Arbitral Tribunal.
(It is for the sake of brevity that only the male designations of persons, like Chairman [he] are used here. It goes without saying that these terms also refer to their female counterparts where applicable.)
Section 9: The General Assembly
(1) The ordinary General Assembly shall take place at least once a year.
(2) An ordinary General Assembly shall be convened by decision of the Board, whereas the extraordinary General Assembly, upon a written, substantiated request by at least one quarter of the members entitled to vote, or if requested by the Auditors.
(3) All members shall be invited to attend the ordinary General Assembly or an extraordinary General Assembly at least four weeks before the date of the meeting. The convocation notice for the meeting shall be accompanied by the agenda. The convocation shall be effected by the President.
(4) Motions on the General Assembly shall be submitted to the President in writing at least two weeks prior to the convocation notice for the General Assembly.
(5) Valid decisions – except decisions on a motion to convene an extraordinary General Assembly – may be made only on items included in the agenda.
(6) All members are entitled to attend a General Assembly. Corporate bodies shall be represented by their designated nominee. The transfer of the voting right to another member with voting rights by way of a written proxy is permitted.
(7) The General Assembly has a quorum, if half of the number of members entitled to vote (see section 7, number 2 and 3) are present. If the General Assembly lacks the quorum at the hour set for the meeting, the General Assembly should be closed and reopened with the same agenda, and shall have a quorum regardless of the number of persons appearing, if at least 20% of the members are present, including at least three Board members.
(8) Elections and decisions at t